Restaurant Maintenance Register

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KITCHEN EQUIPMENT MAINTENANCE

Ovens, Grills & Stoves

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Clean and inspect gas connections	Monthly
2	Inspect and clean burners & heating elements	Weekly
3	Check temperature controls/calibration	Monthly
4	Clean oven interior, vents, and exhaust	Weekly
5	Record any repairs or part replacements	As needed

Refrigerators & Freezers

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Clean condenser coils	Monthly
2	Verify internal temperatures	Daily
3	Check door seals	Weekly
4	Clear air vent blockages	Monthly
5	Document leaks or temperature issues	As needed

Dishwasher

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Clean filters and spray arms	Weekly
2	Check water temperature and pressure	Weekly
3	Inspect for leaks or faults	Weekly
4	Clean interior and exterior	Daily
5	Log malfunctions or needed service	As needed

Fryers

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Check oil levels and change oil	Daily
2	Inspect the oil filtration system	Weekly
3	Clean oil pans and heating elements	Weekly
4	Test thermostat accuracy	Monthly
5	Record oil change dates or issues	As needed

Food Prep Equipment (Blenders, Mixers, Slicers)

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Clean after each use	Daily
2	Inspect blades, motors, and parts	Weekly
3	Check cords and plugs	Monthly
4	Document repairs or part replacements	As needed

Grease Traps

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Clean and empty grease traps	Monthly
2	Confirm proper drainage	Monthly
3	Log cleaning date and issues	As needed

2. HVAC & VENTILATION MAINTENANCE

Air Conditioning

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Replace air filters	Monthly
2	Clean vents and ducts	Quarterly
3	Check airflow and temperature	Monthly
4	Log filter changes or issues	As needed

Heating System

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Inspect for gas/electrical issues	Monthly
2	Test thermostats	Monthly
3	Check air vents	Monthly
4	Record any repairs	As needed

Exhaust Fans

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Clean grease buildup	Weekly
2	Verify fan speed and function	Monthly
3	Inspect ventilation performance	Monthly
4	Log any maintenance performed	As needed

3. PLUMBING & RESTROOM MAINTENANCE

General Plumbing

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Check for leaks (pipes, faucets)	Weekly
2	Verify water pressure and flow	Monthly
3	Inspect drainage systems	Monthly
4	Log repairs or clogs	As needed

Restroom Plumbing

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Test all toilets	Weekly
2	Check faucets for leaks	Weekly
3	Inspect drains for odours/blockages	Weekly
4	Document plumbing issues	As needed

Water Heater

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Test temperature setting	Monthly
2	Inspect for leaks or noises	Monthly
3	Flush tank	Annually
4	Track service history	As needed

4. ELECTRICAL & LIGHTING MAINTENANCE

Electrical System

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Inspect panels and breakers	Monthly
2	Test emergency lights & exit signs	Monthly
3	Check all outlets and switches	Monthly
4	Record electrical concerns	As needed

Lighting

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Check fixtures in all areas	Weekly
2	Replace burnt-out bulbs	As needed
3	Test dimmers and special lighting	Monthly
4	Log lighting repairs	As needed

Fire Safety Equipment

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Test smoke detectors and alarms	Monthly
2	Inspect fire extinguishers (pressure & expiry)	Monthly
3	Ensure fire exits are clear and operational	Weekly
4	Record all safety equipment checks	As needed

5. FLOORS, WALLS & GENERAL FACILITY MAINTENANCE

Floors

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Sweep and mop	Daily
2	Inspect for stains or damage	Weekly
3	Deep clean grout and tiles	Monthly
4	Log floor repairs	As needed

Walls & Surfaces

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Inspect for stains, grease, or damage	Weekly
2	Sanitise high-touch areas	Daily
3	Touch up paint as needed	As needed
4	Document maintenance	As needed

Windows & Doors

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Clean and inspect windows	Weekly
2	Check door functionality and locks	Weekly
3	Inspect weather seals	Monthly
4	Track window/door repairs	As needed

6. SAFETY & EMERGENCY EQUIPMENT

First Aid Kit

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Check supplies (bandages, gloves, antiseptics)	Monthly
2	Replenish used items	As needed
3	Ensure accessibility	Weekly
4	Log restocking activity	As needed

Emergency Lighting

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Test all emergency and backup lights	Monthly
2	Replace batteries	As needed
3	Log any failures or replacements	As needed

7. PEST CONTROL MAINTENANCE

Pest Inspections

#	Task	Frequency	Date Completed	Initials	Issues Found	Action Taken	Next Due
1	Check for pest signs in all areas	Monthly
2	Replace traps and bait as needed	Monthly
3	Seal off pest entry points	Quarterly
4	Document pest treatments and sightings	As needed

8. MAINTENANCE LOG — GENERAL RECORD

Date	Equipment / Area	Issue Found	Action Taken	Technician / Employee	Next Scheduled Inspection

Note: This register should be reviewed and signed off by a manager or supervisor at least once per month. All entries must be dated and initialled. Keep a physical or digital copy on file for at least 12 months for compliance and audit purposes.