Order No. | Date Received (DD/MM/YYYY) | Staff Member |
1. Client Details
Client / Contact Name | Company / Organisation |
Phone (with country code) | Email Address |
Billing Address |
2. Event Details
Event Name / Description | Event Type |
☐ Corporate ☐ Wedding ☐ Birthday ☐ Conference ☐ Private Party ☐ Other: ______ |
Event Date (DD/MM/YYYY) | Guest Count | Service Start Time | Service End Time |
Venue Name | Venue Contact |
Venue Address |
3. Catering Service
Service Required: ☐ Delivery Only ☐ Pickup / Collection ☐ Drop-Off & Setup ☐ Full-Service Catering ☐ Buffet ☐ Plated Service ☐ Finger Food
Delivery / Collection Date | Required Time | On-Site Contact | Contact Number |
Access / Parking / Delivery Instructions:
4. Menu & Quantities
# | Menu Item / Description | Qty | Unit Price | Total |
1 | ||||
2 | ||||
3 | ||||
4 | ||||
5 | ||||
6 | ||||
7 | ||||
8 |
Additional Menu Notes:
5. Beverages
Beverage / Description | Qty | Unit Price | Total |
6. Dietary Requirements & Allergies
☐ Vegetarian ☐ Vegan ☐ Gluten-Free ☐ Dairy-Free ☐ Nut Allergy ☐ Halal ☐ Kosher ☐ Other: ______________
Requirement / Allergy | Guests | Details / Restrictions |
⚠ IMPORTANT: All allergies and dietary requirements must be clearly communicated to the catering and kitchen teams before service.
Logistics, Payment & Confirmation
Order No. | Client |
7. Equipment & Setup
Item | Qty | Item | Qty |
☐ Tables | ☐ Chafing Dishes / Warmers | ||
☐ Chairs | ☐ Serving Platters / Trays | ||
☐ Serving Utensils | ☐ Plates / Bowls | ||
☐ Cutlery | ☐ Glasses / Cups | ||
☐ Napkins | ☐ Tablecloths | ||
☐ Other: __________ | ☐ Other: __________ |
Setup Requirements:
8. Staffing & Service
☐ Delivery Staff ☐ Setup Staff ☐ Servers ☐ Bartenders ☐ Chef / Cooking Staff ☐ Event Supervisor ☐ No Staff Required
Number of Staff | Service Start | Service End |
Service Instructions:
9. Special Requests & Instructions
10. Order Summary & Payment
Description | Amount |
Food | |
Beverages | |
Equipment / Hire | |
Staffing | |
Delivery / Travel | |
Setup / Service Fee | |
Other Charges | |
Discount | |
VAT / Tax | |
TOTAL ORDER VALUE | |
Deposit Required | |
Deposit Paid | |
BALANCE DUE |
Payment Method: ☐ Cash ☐ Card ☐ Bank Transfer ☐ Online Payment ☐ Other: ______
Deposit Due Date | Balance Due Date |
11. Final Order Check
Confirm Before Processing | ✓ |
Client details confirmed | ☐ |
Event date & guest count confirmed | ☐ |
Venue/delivery details confirmed. | ☐ |
Menu & quantities confirmed | ☐ |
Dietary requirements/allergies reviewed. | ☐ |
Equipment requirements confirmed | ☐ |
Staffing requirements confirmed | ☐ |
Final price confirmed | ☐ |
Deposit/payment confirmed. | ☐ |
Special instructions communicated | ☐ |
Kitchen/catering team briefed | ☐ |
12. Client Approval
I confirm that the catering details, menu selections, quantities, event information and charges listed on this order are correct.
Client Name | Signature |
Date |
Restaurant Use Only
Internal Check | Status |
Order Entered | ☐ Complete ☐ Pending |
Invoice Issued | ☐ Yes ☐ No |
Deposit Confirmed | ☐ Yes ☐ No |
Kitchen Notified | ☐ Yes ☐ No |
Production Sheet Prepared | ☐ Yes ☐ No |
Delivery / Service Team Briefed | ☐ Yes ☐ No |
Final Confirmation Sent | ☐ Yes ☐ No |
Internal Notes:
Prepared By | Date |
Manager Approval | Date |