Privacy Policy

Privacy Policy Last Updated: 22 May 2026

RestaurantsForms.com ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard information when you visit our website, use our online tools, purchase a download plan, submit a resource request, or participate in our referral program.

By using this website, you agree to the practices described in this Privacy Policy.

1. Information We Collect

1.1 Information You Provide

We may collect personal information that you voluntarily provide, including:

Name and email address when contacting us, submitting a resource request, or registering for the referral program
PayPal email address when registering as a referral program participant
Business information, such as restaurant name or type
Communication preferences
Any information submitted through contact forms, resource request forms, or email correspondence

For purchases and download plans, payment processing is handled exclusively through PayPal. We do not store credit card or banking details on our servers.

1.2 Automatically Collected Information

When you visit our website, certain technical information may be collected automatically, including:

IP address and approximate location
Browser type and language settings
Device and operating system information
Pages visited and time spent on pages
Date and time of visits
Referral sources (how you found our website)

This information helps us understand how visitors use the website and improve our services.

1.3 Online Tool Usage

When you use our interactive online restaurant tools (such as the Shift Evaluation Report Generator, Staffing Calculator, or Complaint Response Generator), we may collect data entered into those tools for the purpose of generating results. This data is used solely to produce the tool output and is not stored, retained, or shared beyond what is necessary to operate the tool.

Tool outputs are generated for your convenience only. We do not retain the content of tool sessions beyond the active session.

1.4 Cookies and Similar Technologies

We may use cookies or similar technologies to improve website functionality and user experience. Cookies may be used to enable basic website features, understand usage patterns, and improve website performance.

Most browsers allow you to refuse or delete cookies through browser settings. Disabling cookies may affect certain website functionality.

2. How We Use Your Information

We may use collected information for the following purposes:

Providing Services

Delivering downloadable resources and granting access to download plans
Operating and improving online interactive tools
Responding to inquiries, support requests, and resource request submissions
Processing and managing referral program registrations and commission payments

Website Improvement

Understanding how visitors interact with the website and tools
Improving website design, tools, and resources
Developing new services or content based on user needs

Communication

Responding to messages, questions, and resource request notifications
Notifying resource request submitters if their requested resource becomes available

Legal and Security

Protecting against fraud, unauthorized access, or misuse of digital products
Monitoring download activity to prevent unauthorized redistribution
Complying with legal obligations
Enforcing our Terms and Conditions

3. Information Sharing and Disclosure

3.1 No Sale of Personal Information

We do not sell, rent, or trade your personal information to third parties.

3.2 Service Providers

We may share limited information with trusted service providers that assist in operating our website, including website hosting providers, website platform providers, and payment processors such as PayPal. These providers receive only the information necessary to perform their services.

3.3 Referral Program

When you register for the referral program, the information you provide (name, email address, and PayPal email) is used solely for the purpose of managing your participation and processing commission payments. This information is not shared with third parties beyond what is necessary to facilitate PayPal payments.

3.4 Legal Requirements

We may disclose information if required by law or in response to valid legal requests from authorities.

3.5 Business Transfers

In the event of a business sale, merger, or asset transfer, information may be transferred as part of that transaction.

4. Payment Processing (PayPal)

All purchases and download plan payments on RestaurantsForms.com are processed through PayPal. When making a payment, your payment details are processed directly by PayPal. We do not store credit card or banking information on our servers. We receive only transaction confirmation and order details necessary to grant access to the purchased plan or product.

Referral commissions are also paid via PayPal using the details provided at registration.

You can review PayPal's Privacy Policy at: https://www.paypal.com/us/webapps/mpp/ua/privacy-full

5. Download Plans and Purchase Records

When purchasing a download plan, we may store limited order information including:

Email address
Plan type purchased
Transaction confirmation details
Date of purchase and plan expiry

This information is used for order fulfilment, customer support, account management, and business record-keeping and accounting requirements.

6. Digital Product Usage and Access Monitoring

Digital resources provided on RestaurantsForms.com are licensed for use by the purchaser or authorized user within their own restaurant or organization only.

We may monitor download activity, account access patterns, and repeated download behavior to protect our digital products from unauthorized distribution or misuse. Unauthorized sharing, redistribution, resale, or public distribution of downloadable materials may result in suspension or termination of access.

7. Resource Request Submissions

When you submit a resource request, we collect your email address and the details of your request. This information is used solely to review your request and notify you if the requested resource becomes available. Your email address will not be used for marketing purposes beyond this notification.

8. Data Security

We implement reasonable technical and organizational measures to protect personal information from unauthorized access, loss, or misuse. Security measures may include secure website encryption (HTTPS/SSL), secure hosting environments, and access controls and monitoring.

However, no method of internet transmission or electronic storage can be guaranteed to be completely secure. We cannot guarantee the absolute security of information transmitted to or from our website.

9. Data Retention

We retain personal information only as long as necessary for the purposes outlined in this policy. Typical retention periods include:

Contact inquiries and resource request submissions: up to 3 years
Transaction and download plan records: up to 7 years for accounting or tax purposes
Referral program registration details: for the duration of participation plus up to 3 years thereafter

10. Your Rights and Choices

Depending on your location, you may have rights regarding your personal information, including:

Access to the personal data we hold about you
Request correction of inaccurate information
Request deletion of your personal data
Object to certain processing activities
Request data portability where applicable

To exercise any of these rights, please contact us using the details in Section 14 below.

11. Children's Privacy

Our website and services are intended for restaurant owners, managers, and business professionals. They are not directed at children under the age of 13. We do not knowingly collect personal information from children. If we become aware that personal information has been collected from a child under 13, we will take steps to delete it promptly.

12. Third-Party Websites

Our website may contain links to third-party websites, including those featured in our Restaurant Operations Websites and Links Hub. This Privacy Policy does not apply to those external websites. We encourage users to review the privacy policies of any third-party sites they visit. RestaurantsForms.com is not responsible for the privacy practices of any linked external website.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, data practices, or legal requirements. Updates will be posted on this page with a revised Last Updated date. Continued use of the website after an update constitutes acceptance of the revised policy.

14. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: info@restaurantsforms.com Response Time: Within 48 hours (excluding weekends and public holidays)