Restaurant Employee Theft Prevention Agreement

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Employee Information

Field	Details
Full Legal Name
Position / Job Title
Employee ID
Department	☐ Kitchen ☐ Front of House ☐ Bar ☐ Management ☐ Other: _______
Start Date	/ / ____
Direct Supervisor
Agreement Date	/ / ____

Purpose of This Agreement

This agreement confirms that you have read, understood, and agreed to follow our restaurant's theft prevention policies. It applies to every team member regardless of position, employment type, or hours worked — including full-time, part-time, casual, and seasonal staff.

Section 1: Food and Beverage — I Agree To:

Commitment	My Understanding
Not take food or drinks without payment or management approval	☐ Understood
Not prepare personal meals during shifts without authorization	☐ Understood
Not give free food or drinks to friends, family, or customers	☐ Understood
Not over-portion items in exchange for larger tips	☐ Understood
Not take leftovers, waste, or expired items without approval	☐ Understood
Not consume alcohol on duty or remove it from the premises	☐ Understood
Not use restaurant ingredients for personal use	☐ Understood

Section 2: Cash and Payments — I Agree To:

Commitment	My Understanding
Record all customer payments accurately through the POS system	☐ Understood
Never manipulate, void, or alter POS transactions without approval	☐ Understood
Never under-ring items or keep the difference	☐ Understood
Never apply unauthorized discounts or complimentary items	☐ Understood
Never shortchange customers, and keep the excess	☐ Understood
Never claim card machines are broken to accept cash off-system	☐ Understood
Never access cash registers, safes, or deposits without authorization	☐ Understood

Section 3: Tips and Gratuities — I Agree To:

Commitment	My Understanding
Never take tips intended for other staff	☐ Understood
Never manipulate tip pool calculations or distributions	☐ Understood
Never add unauthorized gratuities to transactions	☐ Understood
Accurately report all cash and credit card tips for tax purposes	☐ Understood
Follow the restaurant's tip pooling and sharing policy	☐ Understood

Section 4: Equipment, Supplies, and Uniform — I Agree To:

Commitment	My Understanding
Not remove kitchen tools, small wares, or equipment from premises	☐ Understood
Not take cleaning supplies, paper products, or office materials	☐ Understood
Not take linens, dishes, glassware, or uniforms without authorization	☐ Understood
Return all restaurant property upon ending employment	☐ Understood
Report damaged or missing equipment to management promptly	☐ Understood

Section 5: Time and Attendance — I Agree To:

Commitment	My Understanding
Clock in and out only for myself — never for another employee	☐ Understood
Arrive and leave according to my scheduled shifts	☐ Understood
Not take extended breaks without authorization	☐ Understood
Limit personal phone use during service periods	☐ Understood
Not conduct personal business during working hours	☐ Understood

Section 6: Confidential and Trade Secret Information — I Agree To:

Commitment	My Understanding
Not share proprietary recipes, prep methods, or cooking procedures	☐ Understood
Not photograph recipe cards, prep sheets, or operational documents	☐ Understood
Not share vendor contacts, customer lists, or sales data	☐ Understood
Not copy training materials or operational manuals	☐ Understood
Treat all restaurant operational information as strictly confidential	☐ Understood

Section 7: Monitoring and Surveillance Consent

I understand and consent to the following monitoring measures used to protect the restaurant, staff, and customers:

Monitoring System	Purpose
CCTV in dining rooms, kitchens, and storage areas	Security and training review
POS transaction tracking and daily audit	Cash accuracy and fraud prevention
Daily and weekly inventory counts	Stock accuracy and loss prevention
Time and attendance records	Scheduling and accountability
Cash register reconciliations	Shortage and overage investigation

Note: Cameras are never placed in restrooms or changing areas.

Section 8: Reporting Suspicious Activity

I understand I am expected to report suspicious activity through the following channels:

Channel	Contact
Direct Supervisor / Shift Manager	_________________________
General Manager	_________________________
Anonymous Hotline	_________________________
Anonymous Email / Portal	_________________________

I understand reports can be made anonymously and that retaliation against anyone who reports in good faith is prohibited.

Section 9: Consequences — Summary

Violation Type	Potential Consequence
Minor food/beverage (unauthorized snacking)	Retraining, written warning
Major food theft (systematic, high-value)	Suspension, termination, restitution
Any cash or POS manipulation	Immediate termination, criminal referral
Tip pool theft or manipulation	Restitution, termination, loss of server privileges
Recipe or trade secret disclosure	Immediate termination, legal action
Time theft (buddy punching, etc.)	Written warning to termination
Equipment theft	Termination, restitution, criminal referral

Section 10: Employee Declaration and Signature

By signing below, I confirm that:

I have read and understood this entire agreement
A manager has explained this policy and answered my questions
I agree to comply with all conditions stated above
I understand that violations may result in disciplinary action up to and including termination and criminal prosecution

Employee Signature: _________________________

Date: / / ____

Print Name: _________________________

Position: _________________________

Management Sign-Off

Manager Name: _________________________

Title: _________________________

Restaurant Name: _________________________

Signature: _________________________

Date: / / ____

General Manager Approval: _________________________

Date: / / ____

This document must be retained in the employee's personnel file. A copy must be provided to the employee.