Restaurant Project Proposal Form

For Internal Use Only

Complete all sections before submitting for approval. Incomplete proposals will be returned without review.

PROPOSAL DETAILS

PROJECT CATEGORY (tick one)

☐ Seating & Capacity ☐ Kitchen ☐ Bar ☐ Technology ☐ Guest Experience ☐ Cost Reduction ☐ Staff Improvement ☐ Delivery & Takeaway ☐ Compliance & Safety ☐ Sustainability ☐ Marketing & Revenue ☐ Other: __________________

PRIORITY LEVEL (tick one)

☐ Urgent — Safety or Compliance Risk ☐ High — Significant Revenue or Cost Impact ☐ Medium — Operational Improvement ☐ Low — Enhancement or Nice-to-Have

SECTION 1 — PROJECT DESCRIPTION

Describe what is being proposed, what will change, what will be added or removed, and how it will function once complete.

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SECTION 2 — CURRENT SITUATION

Describe existing conditions. Include relevant data, observations, or complaints that support the need for this project.

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SECTION 3 — BUSINESS REASON

Why is this project necessary? Tick all that apply.

☐ Increase revenue ☐ Reduce labor costs ☐ Improve guest experience ☐ Improve operational efficiency ☐ Increase seating capacity ☐ Improve safety or compliance ☐ Modernize facilities ☐ Reduce waste or utilities ☐ Increase employee satisfaction ☐ Meet regulatory requirements ☐ Respond to competitor changes ☐ Other: __________________

Additional explanation:

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SECTION 4 — EXPECTED BENEFITS

List all anticipated benefits. Quantify wherever possible.

SECTION 5 — PROJECTED BUDGET

State all costs. Always specify currency.

Minimum two supplier quotes recommended for any significant expense. Attach quotes to this form.

SECTION 6 — REVENUE IMPACT ESTIMATE

Complete if this project is expected to generate additional revenue or savings.

SECTION 7 — RETURN ON INVESTMENT (ROI)

ROI calculation method and assumptions used:

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SECTION 8 — OPERATIONAL DISRUPTION ASSESSMENT

Mitigation summary:

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Preferred implementation period (e.g., closed days, off-peak hours, low season):

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SECTION 9 — PROJECT TIMELINE

Total Estimated Duration: ________________ weeks/months

SECTION 10 — RISKS AND CHALLENGES

SECTION 11 — ALTERNATIVES CONSIDERED

SECTION 12 — COMPLIANCE AND REGULATORY REQUIREMENTS

SECTION 13 — SUPPORTING DOCUMENTS

Tick all documents attached to this proposal.

☐ Supplier quotes (minimum 2 recommended) ☐ Product specifications or brochures ☐ Floor plans or layout drawings ☐ Photos of current situation ☐ References or case studies ☐ Vendor contracts or agreements ☐ Financial projections or spreadsheets ☐ Permit applications or regulatory correspondence ☐ Staff feedback or customer complaint records ☐ Other: ________________________________________

SECTION 14 — PROPOSER DECLARATION

I confirm that the information provided in this proposal is accurate to the best of my knowledge. I understand that approval is subject to management review and budget availability.

SECTION 15 — MANAGEMENT APPROVAL

Final Decision:

☐ Approved 

☐ Declined 

☐ Approved with Modifications 

☐ Deferred to Next Budget Cycle

Conditions or modifications required:

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Approved Budget Amount: __________________ 

Currency: __________________