Grease Trap Compliance Tracker

Color-Coding Instructions:

• Green Highlight: Compliant or on schedule

• Yellow Highlight: Warning (service due soon, documentation pending)

• Red Highlight: Critical action item (overdue, violation, non-compliance)

Table 1: Grease Trap Information & Schedule

Example Row: | Main Kitchen - Prep | 500 Gallons | Interior | Quarterly | | | | City Water Board | WT-789456 | (555) 123-4567 |

Table 2: Maintenance & Service Log

Disposal Methods: Licensed Renderer (Biodiesel), Licensed Hauler (Landfill), Recycling Facility, etc.

Table 3: Compliance & Inspection Log

How to Use This Tracker:

1. Setup: Complete the "Grease Trap Information & Schedule" table for every grease trap in your facility

2. Scheduling: Use "Next Due Date" and "Status" columns to schedule services proactively. Set calendar reminders for "DUE SOON" items

3. Record Keeping: After every service, immediately complete a row in the "Maintenance & Service Log" and attach/file the service report

4. Compliance: Document all regulatory interactions in the "Compliance & Inspection Log"

5. Review: Assign a manager to review this tracker weekly to ensure compliance and up-to-date status

Step-by-Step Grease Trap Cleaning Instructions

Before You Begin:

• Safety First: Wear protective equipment (gloves, safety glasses, non-slip shoes)

• Ventilation: Ensure adequate ventilation - grease traps produce harmful gases

• Tools Needed: Scraper, shop vacuum, cleaning brushes, bucket, approved cleaning solution, flashlight

Cleaning Process:

1. Turn Off Power

   • Shut off electricity to any connected equipment

   • Allow trap to cool if connected to hot water lines

2. Remove the Lid

   • Carefully lift the grease trap lid

   • Set aside in a safe location

3. Assess Contents

   • Note the levels of grease, water, and solids

   • Take photos for maintenance records if needed

4. Remove Floating Grease Layer

   • Use a scraper or skimmer to remove the top layer of congealed grease

   • Place grease in appropriate waste container (not down the drain)

5. Remove Water

   • Use a shop vacuum or pump to remove the water layer

   • Dispose of water according to local regulations

6. Remove Settled Solids

   • Scrape out food particles and debris from the bottom

   • Use a brush to scrub away stubborn buildup

7. Clean the Trap

   • Scrub all interior surfaces with approved cleaning solution

   • Pay special attention to baffles and inlet/outlet areas

   • Rinse thoroughly with clean water

8. Inspect for Damage

   • Check for cracks, loose fittings, or damaged baffles

   • Note any issues in maintenance log

9. Reassemble

   • Replace all components in reverse order

   • Ensure lid is properly sealed

   • Restore power to connected equipment

10. Final Steps

    • Test system operation

    • Complete maintenance log entry

    • Schedule next cleaning based on usage and regulations

    
    

Important Notes:

• Never use harsh chemicals that could damage pipes or interfere with treatment processes

• Proper disposal is critical - follow all local waste management regulations

• Frequency varies based on usage, trap size, and local requirements

• Professional service may be required for large commercial traps or hazardous waste disposal

Emergency Contacts:

• Local Waste Management: ________________

• Regulatory Agency: ____________________

• Emergency Plumber: ____________________